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Getting Approval

Once the thesis or dissertation has been drafted, it is time to defend the work to your committee. The committee will evaluate the content of the work and, hopefully, approve the thesis or dissertation. As part of the completion of the thesis/dissertation requirements for graduation, students must notify the Graduate School that the work has been fully approved by the committee. This approval also verifies that the work has been scanned using iThenticate. This notification must be given to the Graduate School by the deadline for the semester in which the student intends to graduate.

The Approval Form is the form that used to notify the Graduate School. Download the form and fill out all information that can be filled out through the PDF and then print it out. Once it is printed it out, the student can take it to the defense and have the committee sign it. Alternatively, the student can have the committee sign it after the defense, as long as it is submitted before the deadline.

It is the responsibility of the candidate to get the signatures of all of the committee members.

This form must then be delivered to the Graduate School office at 111 Student Services Building. Unless there is a need to speak with the thesis/dissertation consultant, the form can be left at the front desk, where it will be processed. As the Submission process discusses, the acceptance of a thesis or dissertation is not official until this approval form has been delivered to the Graduate School.

The Graduate School only accepts the submission of ETDs (electronic theses and dissertations); however, individual committees/departments may require their students to submit a traditional bound hard copy to them. If that is the case, and/or if the student wishes to obtain a hard copy for themselves or family/friends, the VOLShop recommends using a third-party vendor PhD Book Binding as no printing services are available on campus.