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Graduation Specialist Position Open in the Graduate School

The Graduate School at the University of Tennessee, Knoxville invites applications for the position of Graduation Specialist. The primary purpose of this position is to maintain accurate records of graduate students, evaluate them for graduation, and certify the completion of graduation requirements through the degree audit process.

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Duties and Responsibilities

The person filling the Graduation Specialist position is tasked with the following duties:

  • receiving, evaluating, and approving various Graduate School forms (Admission to Candidacy, Leave of Absence, Reinstatement, Late Change of Registration, Overload Request, Thesis/Doctoral Committee forms, etc.)
  • ensuring that detailed and accurate records of graduate students are maintained as students are approved for graduation each semester
  • receiving and processing requests to verify enrollment and/or degree completion
  • updating various records and entering data in Banner (committee information, transfer credits, previous degrees, candidacy status, etc.) in a timely manner
  • reviewing and processing graduation applications in Banner
  • effectively communicating with students, faculty, and staff to advise them of options, policies and procedures, and proper routes for problem resolution

The person in this position ensures accuracy and compliance with university regulations related to degree requirements. This position is an integral part of the Graduate School team, assisting with various special events (such as orientation, hooding, etc.), and performing other duties as assigned.

Required Qualifications

The person who fills the Graduation Specialist position is required to have a high school diploma or GED and at least 2 years of office experience in an administrative support position, preferably in an office dealing with the public and serving clients. The successful candidate must have a strong attention to detail, and the ability to complete multiple tasks in a timely and professional manner. In addition to a customer-service-focused attitude, they must have excellent written and oral communication skills, and proven organizational and time management skills.

In addition to meeting the required qualifications, the preferred candidate will have the following:

  • a bachelor’s degree or beyond with at least 2 years of experience working in a higher education office environment
  • the ability to effectively communicate with diverse audiences represented in a higher education setting
  • knowledge and experience working with Banner, Argos, and OnBase (or similar type systems), in addition to experience using and/or processing web forms
  • detailed knowledge of Graduate School policies and procedures
  • the ability to provide meticulous attention to detail when reviewing student records and making graduation decisions
  • experience working with high volume and deadlines

Application Process

Qualifying applicants are asked to submit their online staff application at  and attach the following documents:

  • a cover letter addressing the qualifications for the position
  • a current resume
  • the contact information for three professional references

Review of applications will begin immediately and continue until the position is filled. Questions about the search may be directed to:

Mrs. Millie Cheatham, Graduate School Office Manager

All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.

Eligibility and other terms and conditions of employment benefits at The University of Tennessee are governed by laws and regulations of the State of Tennessee, and this non-discrimination statement is intended to be consistent with those laws and regulations.

In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, The University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the University.

Inquiries and charges of violation of Title VI (race, color, and national origin), Title IX (sex), Section 504 (disability), ADA (disability), Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity (OED), 1840 Melrose Avenue, Knoxville, TN  37996-3560, telephone (865) 974-2498.  Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.